Ethics
All employees are expected to behave in accordance with the company's behavioural
values, which are shown opposite. These values define who we are and how we do business, both as individuals and as
a company.
Policy
The ethical standards we expect each employee to meet are set out in our Ethics
policy which is communicated to all employees. The Ethics policy can be viewed on
our website at www.spectris.com. The policy prohibits bribery, corruption and similar
facilitation payments. Donations to political parties or similar organisations are
also prohibited. Any allegations of misconduct are thoroughly investigated. All
operating companies are required to comply with export control regulations governing
shipment of products and the appropriate compliance procedures are in place.
Reporting
As with all Spectris policies, conformity is monitored by self-certification, on
an annual basis, by the Managing Director and Finance Director of each operating
company that they have complied with the policy. Any instances of non-compliance
must be reported. In particular any known instances of fraud, including bribery
and corruption, must be specifically disclosed.
Certification forms an integral part of the company's risk management and corporate
governance processes, and is regularly reviewed by the group's internal audit function
and the company's external auditors. Compliance testing is a formal part of internal
audit reviews. Through a structured review process, the internal audit function
undertakes visits to group locations on a rotational basis. These visits involve
an assessment of the business's key internal controls as well as compliance with
the group's policies and procedures. The scope of the work performed during internal
audit visits includes testing to confirm compliance with the group's overall position
and policy regarding anti-bribery and corruption measures.
The results of internal audits and any non-compliance events are reported to the
Audit Committee.
The company operates a 'Whistleblowing' policy, described above, through which known
instances of fraud, including bribery and corruption, may be reported confidentially.
This will be strengthened in 2009 to include a telephone hotline and an on-line
reporting system which employees will be able to access in anonymity.
Training
Currently a number of Spectris companies provide training to employees, however
Spectris intends to formalise this with a group-wide ethics programme which will
be introduced during 2009. This formal programme will ensure that the group's ethics
policy (which includes statements on anti-bribery and corruption) is communicated
to and acknowledged by all employees in local language, and will make training compulsory
in all companies, either via the HR department or on-line training modules. All
companies will be required to nominate an ethics compliance officer. Compliance
with the ethics policy and training within each company will be monitored by the
internal audit function as part of the risk assessment process.
Our values
Honesty
Acting with absolute integrity in all that we do.
Empowerment
Creating an environment of autonomy in our operating companies where people are
expected to take the initiative and to succeed.
Ownership
Taking personal ownership of the responsibility of our roles.
Delivery
Performing to the highest standards against the commitments we make both internally
and, especially, externally to our customers.
Speed
Ensuring that our business decisions are made and actions executed with a sense
of urgency.